Reflect a purchase of at least 10 units.Include the supplier’s name and address.Include the seller’s name and address (so that Amazon can verify this isn’t just some random invoice for someone else).Be dated prior to the date of the policy warning.Notice the Amazon invoice (or receipt) must: They included a plan of action to reinstate the listing. Recently, a customer complaint prompted an Amazon suspension notification for one particular ASIN.

One of the accounts Bradley monitors is a wholesale Amazon business in the field of health supplements. Helium 10’s Bradley Sutton is always running case studies within Amazon accounts to keep up to date with the company’s policies and procedures. Invoice Verification: A Real-World Example Keep accurate records, hold your supplier accountable, and be prepared to prove your brand’s legitimacy. While it’s true Amazon may never ask you for an invoice, it’s always best to be ready. Older stock is considered “aging inventory” and after a few invoicing audits, it will not be considered acceptable to verify your documentation. Make sure the invoice is dated within the last year.Sales that impossibly outpace your inventory quantity will most likely result in your invoice being flagged and the given ASIN being banned from future listings. The quantities on your invoice must always match or exceed your sales volume.They are also some of the easier things to catch before you send your invoice to Amazon. These are some of the most common reasons invoices are rejected. Update your information! Is the billing address current? Is your supplier’s website up and running? Even if the link you provide to your supplier redirects to a generic landing page, this will raise red flags with Amazon.If they are unable to supply you with a formal invoice… it may be time to find a new supplier. Don’t be afraid to ask your supplier for a typed copy if they give you something handwritten. Do not submit Amazon a handwritten invoice.Even small artifacts like pixelated logos or lines that do not intersect properly can trigger suspicion. The idea here is not to give Amazon investigators any reason to think you may be faking or altering your invoices. Avoid things that may raise suspicions like blurry photos, poor quality scans, or colors that don’t align with your supplier’s brand/logo.Your goal here should be to present Amazon with a professional and easy-to-read document – make their job of approving you as easy as possible.

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